Legal

Privacy Policy

How HireKeyz Inc. collects, uses, discloses, and protects personal information for hirekeyz.com visitors, candidates, clients, and training participants.

Effective Date: January 20, 2020
Last Updated: July 16, 2026

HireKeyz Inc. (“HireKeyz,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, disclose, store, and protect personal information when you:

visit hirekeyz.com or another website operated by HireKeyz;
apply for employment or staffing opportunities;
submit a résumé or professional profile;
participate in HireKeyz Tech Academy or another training program;
request staffing, consulting, training, or workforce services;
communicate with our recruiters or other representatives; or
otherwise interact with HireKeyz.

1. Who We Are

HireKeyz Inc. provides technology staffing, recruiting, consulting, training, workforce enablement, and related services.

HireKeyz Inc.
10451 Mill Run Circle, Suite 710
Owings Mills, Maryland 21117
United States

Privacy contact: info@hirekeyz.com

2. Information We Collect

The information we collect depends on how you interact with us.

A. Candidate and Job Applicant Information

We may collect:

name, email address, telephone number, mailing address, and other contact information;
résumé, curriculum vitae, professional profile, cover letter, and work samples;
employment history, education, qualifications, certifications, technical skills, and professional references;
job preferences, location preferences, availability, desired compensation, pay rate, bill rate, and engagement preferences;
interview notes, recruiter assessments, screening results, and communications;
work authorization, visa or immigration status, sponsorship requirements, and employment eligibility information;
information submitted through job applications, job boards, recruiters, email, forms, referrals, and professional networking platforms;
training enrollment, attendance, assessments, certifications, and program progress;
information needed for onboarding, payroll, benefits, tax, background screening, identity verification, and legal compliance when applicable;
government-issued identifiers and financial information when required for onboarding or payment; and
other information you voluntarily provide.

Please do not submit Social Security numbers, banking information, passport details, or other sensitive documents through a general website contact form or ordinary email unless an authorized HireKeyz representative provides an approved secure process.

B. Employer, Client, Vendor, and Business Contact Information

We may collect:

name, work email, telephone number, job title, and company;
business address and organizational information;
hiring needs, job descriptions, required skills, work location, engagement model, clearance requirements, compensation or billing information, and hiring timelines;
contract, purchase order, invoicing, payment, onboarding, and vendor-management information;
records of meetings, correspondence, service requests, proposals, and business communications; and
other information necessary to provide staffing, consulting, training, or workforce services.

C. Website and Device Information

When you visit our website, we or our service providers may automatically collect:

IP address;
browser, device, and operating-system information;
pages viewed, links selected, referring pages, and visit timestamps;
approximate location derived from an IP address;
website interactions, navigation patterns, and session information;
cookie identifiers and similar online identifiers; and
information used to detect fraud, spam, bots, or website-security threats.

D. Information From Other Sources

We may obtain information from:

website and inquiry forms;
email and direct communications;
job applications and résumés;
recruiters and employee referrals;
employers and clients;
job boards and professional networking platforms;
publicly available professional sources;
background-check and identity-verification providers, where permitted;
applicant tracking, customer relationship management, payroll, and onboarding systems; and
HireKeyz Tech Academy and other training programs.

If another person provides information about you, they should have the authority or permission to do so.

3. How We Use Information

We may use personal information to:

recruit, source, screen, assess, and communicate with candidates;
match candidates with current or potential employment, contract, consulting, or project opportunities;
present candidate profiles to prospective employers or clients with appropriate authorization;
coordinate interviews, offers, placements, assignments, and onboarding;
verify qualifications, references, identity, work authorization, or background information;
administer training, assessments, certifications, and Tech Academy programs;
respond to employer and client staffing or consulting requests;
manage client, candidate, consultant, vendor, and business relationships;
process contracts, payroll, benefits, invoicing, payments, and required employment records;
send administrative, recruiting, service-related, and other permitted communications;
operate, maintain, secure, troubleshoot, and improve our websites and services;
analyze website performance and visitor interactions;
prevent fraud, abuse, unauthorized access, and cybersecurity incidents;
establish, exercise, or defend legal claims;
comply with employment, tax, immigration, recordkeeping, government-contracting, and other legal obligations; and
carry out another purpose disclosed when the information is collected.

Where required by applicable law, we rely on consent, performance of a contract, legitimate business purposes, or compliance with legal obligations.

4. Candidate Submissions to Clients

When considering you for an opportunity, HireKeyz may share relevant professional information with prospective or existing clients.

Depending on the circumstances, this may include your résumé, skills, qualifications, work history, location, availability, compensation expectations, work-authorization status, and recruiter assessment.

We will not intentionally share highly sensitive onboarding information—such as Social Security numbers, banking details, or complete identity documents—with a prospective client unless it is required, legally permitted, and handled through an appropriate process.

5. How We Disclose Information

We may disclose information to:

employers, clients, prime contractors, subcontractors, and business partners involved in an opportunity or engagement;
website-hosting and information-technology providers;
Google Workspace/Gmail and other email or collaboration providers;
applicant tracking systems and recruiting platforms;
customer relationship management systems;
payroll, benefits, accounting, and onboarding providers;
background-check, credential-verification, and identity-verification providers;
analytics, website-performance, security, and CAPTCHA providers;
professional advisers, including attorneys, accountants, auditors, and insurers;
government agencies, regulators, courts, or law-enforcement authorities when required or legally appropriate; and
a buyer, successor, or other relevant party in connection with a merger, financing, reorganization, sale, or transfer of all or part of our business.

Some service providers process personal information on HireKeyz’s behalf under contractual or legal restrictions. Other third-party services may process information under their own terms and privacy policies. HireKeyz evaluates service providers and limits disclosures to information reasonably necessary for the applicable service.

HireKeyz does not sell personal information for monetary compensation. Depending on applicable law, certain disclosures involving analytics, advertising, or online technologies may be considered a “sale,” “sharing,” or targeted advertising. Where applicable, HireKeyz will provide required notices and opt-out rights.

6. International Access and Processing

HireKeyz operates with support from personnel and service providers located in the United States and India. Accordingly, personal information may be accessed, processed, or supported from India or another country where HireKeyz or its service providers operate.

Privacy and data-protection laws may differ between countries. HireKeyz uses reasonable administrative, technical, contractual, and organizational measures designed to protect personal information when it is accessed or processed internationally.

7. Cookies and Analytics

Our website may use cookies, pixels, local storage, tags, and similar technologies to:

keep the website functioning;
remember preferences;
measure website traffic and performance;
understand how visitors navigate the website;
detect spam, automated submissions, and security threats; and
improve website content and user experience.

Confirmed website technologies currently include:

Google Tag Manager, which manages website tags and integrations;
Microsoft Clarity, which provides website usage analytics and may use cookies or similar technologies to understand visitor interactions; and
Google reCAPTCHA, which helps protect forms and the website from spam and abuse.

Google Tag Manager is a tag-management system and may load additional technologies configured by HireKeyz. HireKeyz should periodically review its Tag Manager configuration and update this policy if additional analytics or advertising tools are enabled.

You may control cookies through your browser settings. Blocking certain cookies or scripts may affect website functionality. Where required, we will provide additional cookie choices or obtain consent.

8. Data Retention

HireKeyz retains personal information only for as long as reasonably necessary for the purpose for which it was collected, including recruitment, candidate matching, training, placements, business administration, legal compliance, dispute resolution, and enforcement of agreements.

The specific retention period depends on the type of information, the nature of the relationship, applicable employment and tax requirements, contractual commitments, limitation periods, and whether the information is relevant to an active or reasonably anticipated legal matter.

When information is no longer reasonably necessary, HireKeyz may securely delete, anonymize, or archive it consistent with applicable law, contractual requirements, and its then-current internal retention practices.

9. Security

HireKeyz uses reasonable administrative, organizational, and technical safeguards designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.

However, no website, email system, database, or electronic transmission is completely secure. You should use caution when sending sensitive information electronically and use an approved secure submission method when one is provided.

10. Your Privacy Rights

Depending on where you live and applicable law, you may have the right to:

ask whether HireKeyz processes your personal information;
request access to or a copy of your personal information;
request correction of inaccurate information;
request deletion of eligible information;
request restriction of or object to certain processing;
withdraw consent where processing is based on consent;
request portability of eligible information;
opt out of certain targeted advertising, sale, or sharing activities if applicable; and
appeal a decision concerning a privacy request where applicable.

Privacy rights vary by jurisdiction. Certain consumer privacy laws may not apply to information processed in an employment, job-applicant, employee, contractor, or business-to-business context.

These rights may be subject to legal exceptions. For example, HireKeyz may retain information required for employment, tax, fraud-prevention, contract, legal-claim, or regulatory purposes.

HireKeyz will not unlawfully discriminate against you for exercising an applicable privacy right.

11. Submitting a Privacy Request

To submit a privacy request, email info@hirekeyz.com with the subject line:

Privacy Request – [Access / Correction / Deletion / Other]

Please include:

your full name;
the email address or telephone number previously used with HireKeyz;
your relationship with HireKeyz, such as candidate, employee, consultant, client, training participant, or website visitor;
the specific request; and
sufficient information to help us locate the relevant records.

HireKeyz may request additional information to verify your identity and protect your information from unauthorized disclosure. Authorized agents may submit requests where permitted by law, subject to verification of their authority.

We will respond within the period required by applicable law.

12. Communications

HireKeyz may contact candidates and business contacts about applications, opportunities, interviews, assignments, training, services, or existing business relationships.

You may ask to stop receiving nonessential recruiting or promotional communications by using an available unsubscribe method or emailing info@hirekeyz.com. HireKeyz may continue sending necessary administrative, transactional, compliance, or relationship-related communications.

13. Children’s Privacy and Youth Participants

HireKeyz’s general staffing, recruiting, and employment services are not directed to children under 13. HireKeyz does not knowingly collect personal information online from children under 13 through its general website.

HireKeyz Tech Academy may accept participants who are at least 16 years old. For participants under 18, HireKeyz may require authorization from a parent or legal guardian and may use a separate enrollment, notice, and consent process where required. Youth participants should not use general recruiting, contact, or employment forms to submit sensitive personal information.

HireKeyz does not knowingly sell or share personal information of youth participants for targeted advertising or cross-context behavioral advertising.

If HireKeyz learns that it has collected personal information from a child under 13 without appropriate authorization, it will take reasonable steps to delete the information. If you believe a minor has provided personal information without appropriate authorization, contact info@hirekeyz.com.

14. Third-Party Websites

Our website may contain links to job boards, professional platforms, client websites, social networks, or other third-party services. Their privacy practices are governed by their own policies, and HireKeyz is not responsible for third-party websites or services.

15. Changes to This Policy

HireKeyz may update this Privacy Policy to reflect changes in its services, technology, data practices, or legal obligations. The revised policy will be posted on this page with an updated “Last Updated” date.

Material changes may be communicated through the website or another appropriate method where required.

16. Contact Us

Questions, concerns, and privacy requests may be directed to: